Every attendee's route to your venue and back — in minutes.
Upload your attendees and where they travel from. Itinerary Organizer returns ranked, door-to-door return itineraries — drive, rail, or fly — with booking links and exportable documents. You stay in control of the booking.
The problem
When attendees travel in from everywhere, working out the best way for each person to reach the venue is hours of manual comparison — flights against trains against driving, door to door, person by person. It is slow, easy to get wrong, and impossible to keep up to date as the list changes.
How it works
- Step 1
Upload your attendees
Drop in a CSV or Sheet, or paste a list. All we need is each attendee and where they travel from.
- Step 2
We rank the options
We resolve every origin and rank door-to-door return journeys — drive, rail, or fly — using live travel data.
- Step 3
Review, export & share
Adjust anything, then export a travel-agent brief, a master spreadsheet, and per-attendee itineraries with booking links.
What you get
Door-to-door, not airport-to-airport
Every option covers the whole journey, including the ground legs at each end — so the ranking reflects real travel time.
Drive, rail, or fly — compared
A mode gate decides which options make sense for each origin, so nobody is sent to an airport for a two-hour drive.
Booking links & exports
Each itinerary links out to book, and exports come ready as a brief, a spreadsheet, and per-attendee documents.
Group optimization
Cluster arrivals, surface outliers, and consolidate where it helps — useful when dozens of people converge on one venue.
Who it's for
Conference & event organizers
Bringing attendees in from scattered origins and tired of comparing routes by hand.
Corporate & EA travel teams
Coordinating travel for offsites and leadership events where time and budget both matter.
Associations & membership bodies
Planning travel for finals, summits, and AGMs across a wide, distributed membership.
What we're not
Itinerary Organizer is a planning tool, not a travel agency.
We don't book tickets, take payments, or move anyone. You get ranked, door-to-door itineraries and booking links — and your team or the traveler completes the booking, in full control of every choice.
Request early access
Itinerary Organizeris in private beta. Tell us a little about your events and we’ll bring you in — and if you’re up for it, we’d love a short interview to learn how your team plans travel today.
Frequently asked questions
Do you book the travel?
- No. We're a planning tool: we rank the options and hand you booking links, and you or the traveler completes the booking.
Where does the travel data come from?
- Live flight search plus mapping and routing data, combined into ranked, door-to-door return itineraries.
What do you need from me?
- A list of attendees and the place each one travels from — a CSV, a Sheet, or pasted text all work.
Is it ready to use?
- Itinerary Organizer is in beta. Request early access and we'll bring you in as we open up.